Plan your event

Before you start planning your event, you need to decide what type of fundraiser you would like to do.

You need to decide:

• When you would like to host your event. This is crucial to deciding what type of fundraiser you will host.

• What your budget is and how much would you like to raise.

• Who are you going to invite. It is important to target the right audience for your event. • How are you going to achieve the results you are aiming for?  Is the event viable?

Promote your event

• Tell your friends and relatives about your event and ask them promote it for you.

• Advertise on free website event listings.

• Create a Facebook event page and invite your friends.

• Write updates or tweets about your event.

• Like our facebook page and post your event on our page.

• Send a message to @secancerhelp on Twitter and we’ll retweet it.

• Contact your local radio and newspapers to spread awareness.

• Advertise in church and school newsletters. Paying  in your money Please try and pay in your funds within a month of your fundraising event and paying in is easy.

Pay your money in

  • Pay in online
  • Simply go to the Donate button at the top of your screen. Use the 'other amount' box to enter your amount raised. Please use the 'comments' field to leave more information about your event including the date it took place and how you raised the money.
  • Pay in person Take your cash (counted if possible) to SECHC or write a cheque made payable to South East Cancer Help Centre and send to: SECHC. 2 Purley Road, Purley, CR8 2HA and please complete a Gift Aid Declaration Form and a brief description of your event with your donation. Please do not send cash in the post.
  • Pay on the phone on 020 8668 0974 to make a credit card payment.
  • Pay via bank transfer as follows Bank   Lloyds TSB Account No 01787693 Sort Code  30-91-72 Reference  (your name and name of event) Please make sure your funds are sent in with a reference so we can easily identify your payment.

Keeping your event safe and legal

Here is our list of things to think about to help you plan a safe, legal and successful fundraising event.

First Aid

You can get advice from a professional medical company like St John Ambulance or Red Cross about what type of First Aid to have at your event. Things to think about:

• the number of people

• type of event and risk involved

• type of people, including their ages

• location and type of venue

• how long the event lasts

• what is the weather likely to be like

• how near is it to local medical facilities

• what experience you have of similar events

• what welfare and first aid facilities are at the venue

Insurance

If your event involves the public you will need to have Public Liability Insurance. Check with the venue first as they may already have insurance that covers your event.

Licences

Some things require a licence, such as:

• alcohol or entertainment, including recorded music

• holding a raffle, lottery or auction

• doing a public money collection

• putting up banners or signs in public areas.

This list doesn’t cover everything. Contact your local authority to check which licences you will need. Food hygiene The Food Standards Agency provides guidelines for preparing, handling and cooking food. If you are using a caterer you need to make sure they have a Food Hygiene Certificate and Public Liability Insurance.

Collecting Money

• to collect money in a public place, you must get permission

• to collect in the street you need a licence from the local authority, which will have some rules for your collection

• door-to-door collections are illegal without a licence. Speak to your local authority to apply for one

• to collect on private property, such as a shopping centre, you need permission. Handling money and keeping safe Here is some advice for handling money at fundraising events:

• where possible have two people around when money is being handled and counted

• collect cash using a secure container e.g. a sealed container for a collection or a secure cash box for change

• when carrying money around take care. Always use a safe route and always be with someone and/or carry a personal alarm

• if you are confronted by someone demanding the money, do not put up a fight, hand them the money straight away and report the matter to the police

• put money in the bank as soon as possible.

Children at your event


Make sure children are properly looked after and have permission to take part from a parent or guardian. Adults looking after children should have carried out appropriate checks. See the Government's Disclosure and Barring Service (DBS) information for more guidance.


Suppliers or contractors


If you use external suppliers for equipment or services at your event, make sure you use a reputable company. Ask to see a copy of their Public Liability Insurance and risk assessment. If anything looks unsafe on the day, do not use the equipment or stop the activity.
Risk Assessment Guidance
Doing a risk assessment means looking at what could cause you or your participants harm and checking you’ve taken the necessary precautions to prevent this from happening.
It's a good idea to keep a record of the risks for your event.